Custom ERP systems

ERP at KGSM means inventory, sales, purchasing, and a path to finance on one dataset — not a hundred dark modules. If stock disagrees with invoices, purchasing decisions are fiction. We fix countable items and one warehouse slip first.

Audience, risk, and how KGSM works

An operations or finance lead whose warehouse, purchasing, and sales live in separate files

Big-bang ERP is a two-year programme with wrong stock; staged ERP closes one full flow in the first season.

KGSM delivers ERP module by module on one dataset; version one is usually item, receipt, and invoice.

Start with item and slip

Failed ERPs often start with payroll and complex manufacturing while units of measure are undefined. KGSM version one: item, unit, inbound receipt, outbound slip, and a sales invoice that decrements stock. Multi-stage production waits. Split stock by warehouse from day one if you have branches.

Freeze units of measure before any production screen. A company bought full ERP, skipped opening stock, and invoiced without a warehouse for six months.

Purchasing and true cost

Without purchase receipts, cost is a guess. Supplier, PO, and inbound must connect. Import costs and FX belong in discovery because they bloat version one. Field-sales routes belong in CRM, not by turning ERP into a rep app.

Two warehouses without separate codes created negative stock and extra purchases. Sales invoices must decrement stock; do not keep a side warehouse file.

Finance, not fake accounting

If you only need vouchers exported to tax accounting, we build that. Custom settlement needs a real ledger. Documents come from invoices and receipts, not a manager’s manual post. Practice warehouse period close before finance close.

Keep stock by warehouse. True cost without freight lied about margin.

Change inside the company

ERP is habit change. Warehouse staff need barcode or a short form or they write paper after the shift. We train on-shift. A short daily mismatch report beats a month-end surprise. An internal operations champion matters more than another executive workshop.

Warehouse staff wrote Excel after the shift because the form had ten steps. Tie purchase receipts to true cost.

Build finance documents from invoices, not a manual button. Closing finance before warehouse hid the mismatch.

A half-built manufacturing module delayed the sales version three months. Show stock mismatches daily.

Train warehouse staff on a live shift. A company bought full ERP, skipped opening stock, and invoiced without a warehouse for six months.

Two warehouses without separate codes created negative stock and extra purchases. Leave complex manufacturing for a later phase.

Implementation checklist

• Freeze units of measure before any production screen.
• Sales invoices must decrement stock; do not keep a side warehouse file.
• Keep stock by warehouse.
• Tie purchase receipts to true cost.
• Build finance documents from invoices, not a manual button.
• Show stock mismatches daily.
• Train warehouse staff on a live shift.
• Leave complex manufacturing for a later phase.

Field scenario 1

A company bought full ERP, skipped opening stock, and invoiced without a warehouse for six months.

Freeze units of measure before any production screen.

Field scenario 2

Two warehouses without separate codes created negative stock and extra purchases.

Sales invoices must decrement stock; do not keep a side warehouse file.

Field scenario 3

True cost without freight lied about margin.

Keep stock by warehouse.

Field scenario 4

Warehouse staff wrote Excel after the shift because the form had ten steps.

Tie purchase receipts to true cost.

Field scenario 5

Closing finance before warehouse hid the mismatch.

Build finance documents from invoices, not a manual button.

Field scenario 6

A half-built manufacturing module delayed the sales version three months.

Show stock mismatches daily.

Approximate investment

Staged ERP (item and invoice) starts in the tens of millions of tomans and rises with branches, FX, and manufacturing. Price opening-stock work and shift training, not coding alone.

FAQ

Should we buy packaged ERP?

If you are a standard manufacturer, maybe. Distribution, services, and Iranian edge-cases are often cheaper as staged custom.

What is ERP version one?

Item, warehouse, receipt, slip, invoice. Payroll, complex manufacturing, and full tax ledgers usually wait.

Will it connect to accounting?

Yes via voucher export or API if the other system allows. A custom ledger is a separate estimate.

How long does it take?

Goods and sales flow is often one to several months after opening stock is counted.

Related KGSM pages

• برنامه‌نویسی وب KGSM
• تماس و برآورد

When you apply this on a live team, write it as an operating rule, not a slide: Freeze units of measure before any production screen. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: Sales invoices must decrement stock; do not keep a side warehouse file. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: Keep stock by warehouse. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: Tie purchase receipts to true cost. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: Build finance documents from invoices, not a manual button. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: Show stock mismatches daily. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: Train warehouse staff on a live shift. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: Leave complex manufacturing for a later phase. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: A company bought full ERP, skipped opening stock, and invoiced without a warehouse for six months. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: Two warehouses without separate codes created negative stock and extra purchases. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: True cost without freight lied about margin. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: Warehouse staff wrote Excel after the shift because the form had ten steps. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: Closing finance before warehouse hid the mismatch. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: A half-built manufacturing module delayed the sales version three months. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: Big-bang ERP is a two-year programme with wrong stock; staged ERP closes one full flow in the first season. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: KGSM delivers ERP module by module on one dataset; version one is usually item, receipt, and invoice. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: An operations or finance lead whose warehouse, purchasing, and sales live in separate files Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: Staged ERP (item and invoice) starts in the tens of millions of tomans and rises with branches, FX, and manufacturing. Price opening-stock work and shift training, not coding alone. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: Freeze units of measure before any production screen. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: Sales invoices must decrement stock; do not keep a side warehouse file. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: Keep stock by warehouse. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: Tie purchase receipts to true cost. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: Build finance documents from invoices, not a manual button. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: Show stock mismatches daily. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: Train warehouse staff on a live shift. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: Leave complex manufacturing for a later phase. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: A company bought full ERP, skipped opening stock, and invoiced without a warehouse for six months. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: Two warehouses without separate codes created negative stock and extra purchases. Then assign an owner and a review date so the rule survives the first busy week.

When you apply this on a live team, write it as an operating rule, not a slide: True cost without freight lied about margin. Then assign an owner and a review date so the rule survives the first busy week.